signoSign/2

Stop printing paper “just” for the signature! Lower your costs, speed up your processing-time and prevent abuse absolute reliable. With „signoSign/2“ you are able to create and sign PDF-documents with your own handwritten signature.

As an input device for the handwritten signature you can use our Sign-Pads, a Windows Tablet-PC or an iPhone.


sS2 Screenshot1

The solution is thinkable easy: Just print out of your application via the signotec PDF-Creator. A PDF is going to be generated and automatically been offered to be signed in signoSign/2.

Define as many document types as you like. signoSign/2 recognizes the position of the signatures automatically. Define specific attributes for the signature field or let defined documents be displayed on the pad before signing.

Language selection

Language selection
signoSign/2 supports a wide range of languages.

Printer preselection

Printer preselection
You can define multiple printers. Documents can be printed automatically on the specified printers.

Creating document types

Creating document types
Creating different document types is simple and very user-friendly. The applica-tion uses document types to identify subsequent documents according to your specified criteria.

Definition of signature fields

Definition of signature fields
Defining signature fields and index criteria is made easy by the “Document Ad-ministration” window. Here, you can specify the signature positions and index criteria for every document that is to be signed electronically. Important: The signature positions are not defined via constant coordinates but dynamically via texts contained in the document! The signature positions are simply selected by highlighting the corresponding words, such as “Customer signature”. It makes no difference if this text gets shifted by other contents of the document, or if it appears on different pages (as it would, e.g., in consultation minutes).

Mail options

Mail options 
signoSign/2 lets you automatically inte-grate the signed documents into your processes. Without requiring any further time or input, the documents can later be forwarded to recipients specified by you in advance. The email address and other contents required for the message can be extracted from the document.

Definition and processing of index data

Definition and processing of index data
Index data is data that is required for automated downstream processing. This data may be contained in the file name or it may be provided as a separate index file. This could be an order slip number, service report number, request number, account or customer number, document type, name, etc.

Opening multiple documents

Sometimes, a work-flow step will require you to open several documents at the same time. In si-gnoSign/2, even complex workflow processes can be displayed simply and transparently.

Manifold archiving options

You have the option to archive your signed document in a predefined directory with a unique file name. Alternatively the original file can be overwritten, if you already have a PDF-document. In addition you can transfer the document to an external application, which will offer you many possibilities.

Content Signing

With Content Signing, the RSA-features of the Signature-Pad Omega are going to be used. The advantage is that the content oft he screen is signed, so an external manipulation is impossible. A hash value is going to be displayed on the screen, whereby the signee can make sure he is signing the document on hand.

Certificated timestamp

signoSign/2 offers the option to insert a certificated timestamp. Thereby a third instance is confirming, that the signature was provided exaxtly at this moment.

Additional features

Additionally, the complete configuration can be exported / imported for further installations. Confirmation texts can be displayed before signing, signatures can be saved as graphics, index-files can be created, pages can be added via a webcam or scanner and so much more.
  • The software supports asynchronous keys (RSA) for encrypting biometric data and the document HASH.
  • In case of an Acrobat-compliant signature, the certificate can be selected globally or individually for each signature position.
  • The data transfer between signotec’s “Sigma” and “Omega” signature pads and the computer is encrypted. Surveillance of the signature’s forensic / bi-ometric data is not possible.
  • For encryption and for the creation of HASH values, only the latest encryp-tion algorithms recommended by the Federal German Network Agency are used.  
  • Runs in a terminal server environment with ICA Client or Remote Desktop
  • Easy cloning of master configurations
  • “Silent” or “unattended” installation
  • MSI setup with editing of setup properties

In the development of signoSign/2  we paid special attention to the usability, so that the application can easily be matched with your company needs in just a few clicks. All positive characteristics of available signature software was affiliated and optimized in a way, that a process - no matter in which industrial sector – can be entirely displayed digitally in shortest amount of time

During signing, characteristic information of the signature, like writing speed and pressure are going to be safely stored in the document, which later on  can be evaluated analog like a handwritten signature by a handwriting expert. The transfer of data from the signotec-pads to the PC is encrypted, due to that it’s impossible to spy on the biometric characteristics. The biometrics could be encrypted inside the pad using an RSA public key. After the confirmation, the document signed with signoSign/2 is going to be archived automatically and is retrievable at any time.

The input and output management via XML-documents makes it easier, to tether the application to existing systems. Like this the system is for example deployable in the insurance business for application forms, in the industry for service reports and in banks for the signing of deposit receipts. In the medical business, medical reports are digitally ascertainable, the trade is using the signotec solution multiple for POS-transactions.

Highlights

  • Tab layout for displaying multiple documents
  • Automatic archiving
  • Biometric data is stored within the document
  • Automatic and dynamic signature positioning
  • Automatic email forwarding of documents
  • Automatic printing
  • Printing to user-defined printers or standard MS Windows printers
  • Checking for mandatory and optional signatures
  • Signature fields can be clicked for signing
  • Check that all mandatory signature fields are signed


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