Importance of Handwritten Signatures on Adobe Acrobat?

Today, the most important element for all legal documents like contracts, agreement, financial receipts are handwritten signatures, as in this digital era, all documents are drafted in digital format. Hence, in this case, one needs to waste a lot of resources, paper, ink, time and money.
The best way to stop the wastage, the electronic signatures are the best solution for all, individuals or business. The digital solution allows you to sign on Word, Excel and PDF also.But, what about the handwritten signature? For legal documents we need it. We have two options if you already have a signature device from Sigplex.

The Signosign Adobe Plugin is a small extension for Adobe Reader and Acrobat and with no media or application breach, you can sign PDF documents and forms directly in the familiar environment of the Adobe product. The signature will be ISO-compliant to meet the international standards and will be  and placed in the document according to requirements of the advanced electronic signature. This ensure the document by making it tamper-proof. Thus, the signed document can be checked at any time and without any effort and can be presented in the court as evidence.

The features of Signosign Adobe Plugin:

  • Captures a handwritten signature including biometric data
  • Supports Windows Tablet-PCs
  • Maintain standards according to ISO 19005-1:2005, 32000-1:2008

 

Another software for signing and creating PDF is Signosign/2 which we recommend more than Signotec Adobe Plugin. Signosign Adobe Plugin recognises the position of the signatures automatically. It allows you to define specific attributes for the signature field or let the defined documents be displayed on the pad before signing.

You can also use the Signosign Adobe Plugin software for the below configuration:

  • Mail options
  • Content Signing
  • Language selection
  • Printer pre selection
  • Certificated timestamp
  • Creating document types
  • Opening multiple documents
  • Manifold archiving options
  • Definition of signature fields
  • Definition and processing of index data

For some of the organisations, one of these software is a must:

  1. Small and Medium Enterprises
  2. Health Care Centre (Hospitals)
  3. Banks, Finance and Insurance sector

All the above industries require a lot of paperwork, hence these sectors must use the digital signature solution to compete with the world as well save the resources like, stationery, time and money. This solution will also help to improve the quality of business submissions and reducing turnaround time and streamline various activities, by making it easy and smooth.

Sigplex offers the Sigma, Omega, Gamma and Delta LCD Signature Pads, that can be used with our plug-in to reduce the workload of your business.

For more information about our software and hardware, you can visit our website www.sigplex.co.uk or mail us at .

Reasons Your Business Should Use Electronic Signatures

Technology has made life faster, easier, and more accurate to businesses and consumers. However, there is one area in which businesses are still skeptical about which is also a digital technology: electronic signatures. Maximum companies still rely on the traditional method of signature on paper with ink. They are not aware of how the electronic signature devices will impact the brand image and overall customer experience. Electronic signatures are accepted by enterprises worldwide which makes signing documents easier and allows businesses to close deals faster.

Why your business should use Electronic Signatures in 2019?

Find the complete details for reasons your business should use Digital Signatures in 2019

  • Time & Cost Saving
  • Faster & Simple Solution
  • Environment Friendly Solution
  • Faster Decision Implementation
  • Encrypted, Secured & Legal documents

If you are not sure whether to switch to electronic signatures, here are five important reasons to consider:

  • Faster & Simple Solution
  • The documents containing legal agreements can be sent via email without meeting the client in person. No more meeting schedules; just send the document and get it signed. It takes seconds to sign and send.

  • Time & Cost Saving
  • No spending time on printing, scanning or faxing, and then mailing it to client and vice versa. It’s evident how excessively time-consuming things can get with paper-based signatures. Electronic signature pads, will save the cost of resources like paper, printing and scanning for both the parties. It is worth noting that saving so much precious time and money in business can be immensely beneficial.

  • Encrypted, Secured & Legal documents
  • E-signatures are legally accepted world wide and are able to offer much greater security and safety for the documents. Digitally signed documents are embedded with the details and record all the necessary evidence related to the signing typically including IP address, time, date, email address and geographic location. This creates an audit trail for the document and keeps it securely stored in your system.

  • Faster Decision Implementation
  • Making decisions in business usually time taking where several documents need to be signed and approved by various stakeholders. Electronic signatures gives businesses greater versatility in time-sensitive situations. The electronic devices shortens the time gap between decisions and fastens the approval process of the formalities.

  • Environment Friendly Solution
  • Increased paper usage creates tremendous stress on the environment, as making paper uses a lot resources like water and trees. Both are are most crucial resources for this generation, looking at the pollution and global warming constraints. By adopting electronic signatures one is not only ensuring progress for the business but also contributing to saving the environment by significantly reducing the paper consumption. It is a win-win for both, the business as well as the environment!

Please do not go into a panic mode if you are still using the traditional pen and paper method, but we are sure, you will surely incorporate this solution to your business soon.

If you wish to know more about the electronic signature solutions, hardware and software, we are always at your service and more than happy to answers all your queries related to the signature solution.

You can easily visit our website www.sigplex.co.uk or mail us at

Electronic Signatures Requirement for Sales Team

You have probably already felt the pressure to move towards paperless solutions for own business. Among the top must-have IT solutions for sales team is electronic signature solutions in order to increase their potential and improve overall customer productivity.
Here are some reasons why your sales team needs Electronic Signatures:

Electronic Signatures Requirement for Sales Team

Here are reasons why your sales team need Electronic Signatures Devices

        • Increase efficiency by faster turnaround
        • Shortens the Sales Cycle and Saves Time
        • E-Signature ensures legal and secure documentation
        • Boosts customer experience
        • Convenient for All Parties

  1. Increase efficiency by faster turnaround
  2. When your sales team adopt electronic signatures, there is  a much faster turnaround and an improved company work flow process. All the paperwork becomes digital, so the sales team can easily share the correct information in the same system without the risk of information loss in transit. You do not need to be dependent on physical paperwork,  getting them to print, sign, and scan it, sending it to the next party, and the repeating the process again, instead you can handover the paperwork in just one click.

  3. Shortens the Sales Cycle and Saves Time
  4. With electronic signatures, the sales force saves time from filing documents, data entry, searching for documents or tracking down a contract that has been lost in the mail trail. Also, you save time as you do not have to wait days and weeks for your client to allocate time for printing and signing the documents or for meeting with you. The closing occurs in real time.

  5. E-Signature ensures legal and secure documentation
  6. As you must know, electronic signatures are far more safer and more secure than traditional paper documents. Not only the signatures are encrypted but also traceable for auditing. You can also create new text fields as well as annotate signers for signatures. As the document create an audit trail any editing in the document is also recorded.

  7. Boosts customer experience
  8. Not only the sales team but the customer also dislikes all the paperwork. It is time consuming plus if anything is missed out then again either of the party has to visit for fulfilling the requirements. With electronic signatures, your customers can sign documents anytime, anywhere on any device. It facilitates hassle free solution, when the customer is already convinced that the product or service offered by your company is the best one to solve their problem.

  9. Convenient for All Parties
  10. Everyone’s business is geographically dispersed in the world. Even small, local businesses deal with different suppliers, customers, and partners in various cities, states, and countries. With electronic signature solutions, one can sign, send and track documents from anywhere on any Internet enabled device.

Are you still using the old style pen and paper to have your contracts signed? Even if you have a small sales team, you can transform your sales process and integrate electronic signatures today to boost your revenue. Get it now from Sigplex!
Sigplex is the sole distributor of Signotec Signature Hardware and Software solutions that will definitely help you to earn more lead and profit by your sales team.

How banking sector can implement more security with digital signature devices?

Some banking procedures such as account openings, loans, mortgages, and investments requires loads of papers to be Signed by the customer, from the initial form filling to the final documentation of the transaction; This leads to huge costs (paper, toner, delivery) and longer delays.

Banks and credit unions can significantly reduce the risk of fraud by implementing a verification system of electronic signatures using the biometric data captured with an Sigplex signature pad. Signature authentication can be performed quickly and securely thanks to the encrypted data transfer between the Sigplex signature pad and the PC, tablet or smartphone.

  • Public Key Infrastructure (PKI) technology is an encryption verification technology, which offers the highest  standard of verification for identifying an individual signature.
  • This results in the reduction of compliance risk in several areas, including fewer errors on signed documents, templates to standardise and lock down documents, tracking functionality that provides an audit trail, and integrations with document repositories that ensure documents are properly stored.
  • A paper document can be modified after being signed by an unauthorized person, but to forge e-signatures is virtually impossible, the integrity of the data is assured.
  • In fact, electronic signatures guarantee:
  • Authenticity of both sender and recipient
  • Integrity: the system detects any alteration in transmitted data
  • Non-repudiation: neither party can contest the signed document.

Electronic signature policy and technology create incredible potential in the financial and banking sector, however, it would be naive to claim that transitioning to the technology isn’t an important commitment. Check out our range of e-signature devices to be used in banking and financial services to reduce your organisation’s time and various resources.

Applications of Electronic Signature Pads

The integration of electronic signatures into server and enterprise level document data systems offers tremendous advantages. The Signature Pad has an architecture that makes it an ideal product for customers working in robust environment whether in industrial locations, retail, asset management, healthcare, education or government institutions. Furthermore, the applications of the devices are demonstrated sector wise below:

Applications of Electronic Signature Pads

        • FINANCIAL INDUSTRY
        • CORPORATE IT SOLUTIONS
        • PROFESSIONAL OFFICE CUSTOMER – FACING APPLICATIONS

FINANCIAL INDUSTRY
The ability to capture hand-written signatures electronically is perhaps most important in the financial sector including banking, insurance, investment and lending institutions. Brand signature pads for the brick and mortar stores save time and money related to document printing, mailing and storage with Sigplex electronic signature solutions.

CORPORATE IT SOLUTIONS
The ability to create, sign and access documents quickly worldwide is the hallmark of today’s IT corporate sector. Whether server-based or enterprise-driven, signed corporate documents must be secure, verifiable and authenticated: requiring an e-signature solution that is device agnostic, scalable and readily customized. The SignoPad API’s and Plugins for integrated server-based, desktop, tablet and mobile device e-signature solutions.

PROFESSIONAL OFFICE CUSTOMER-FACING APPLICATIONS
Upon welcoming customers to a professional office or high-end retail store, securely record their presence and time-of-arrival using electronic signature solutions from Sigplex.

Sigplex provides both hardware and software. Both are made in Germany and they are always compatible. You can use any of the hardware; Sigma, Omega, Gamma, Kappa, Delta or Alpha for signing your document electronically. The signature software is available in Windows and JAVA based API’s, to customise pad presentation, operation, and enterprise workflow integration.

Advantages of Securing Digital Documents

Many companies today are still stuck in the paper world when it comes to regulated documents. With the constant barrage in the news about hackers and concerns over digital insecurity, you might think that paper documents are more secure.

Approximately, only 20 to 30 percent businesses have moved toward a paperless working environment, and required a reliable digital document management platform.

Advantages of Securing Digital Documents

      • Reliable Backups
      • Increased Security & Control
      • Improved Timeliness
      • Increased Efficiency & File Management
      • More Consistent Content
      • Review and test

 

Regardless of format, information needs to be secured. Sigplex provides a secure platform to protect your digital documents by electronic signature on all type of format. Use any of our signature capture devices, Sigma, Omega, Gamma, Delta, Kappa and Alpha with varieties of software to choose from, as per your requirement.

Benefits of Digital Document Management

Reliable Backups: It is a mandatory requirement to be able to produce original and readable copies of records and having a strong backup solution in place is important. Once your data has been digitised, you can easily create backup copies to store off-site. This also ensures that your business will survive any disaster.

Increased Security & Control: Have adequate security and control over who can retrieve your information is imperative. By moving your documents to the cloud, you can set permissions to each document and folder and clearly identify who retrieved what documents & when.

Improved Timeliness: The Staff that works either in the office or from remote locations can gain instant access to the documentation that they may require. Digital document management also makes it easier for files to be shared and transferred between companies.

Increased Efficiency & File Management: The document management process also offers massive productivity improvements for your staff. Rather than digging through filing cabinets to find cagey information, one can simply search for the information from the computer. Once the digital documents are found, you can print a copy or just read it on screen.

More Consistent Content: Ensuring that content is consistently formatted, named and controlled is not easy. Digitising the documents using signature capture devices allows you track the changes made on document.

Review and test: Security is never-ending, so review, test, and revise on a regular basis.

And never forget to revoke someone’s credentials when they are no longer an employee.  Keep your documents and information secure. Improve your productivity. And make sure you get to court on

Digital storage is the future of business. Quickly create a complete digital library of all your important business documents, and rest assured that in the event of a disaster your data is safe.

How to Capture Digital Signature

Tired of printing, signing and then scanning or faxing documents that need your signature?

In today’s digital world there are better and more efficient ways to sign documents than ink on paper. Creating a digital signature and adding it to a Word, Excel and PDF documents is easy.

Let just start with introducing the difference between electronic signature and digital signature. For all that they sound alike, however, they are two different things. An electronic signature is simply an image of your signature added to a document while a digital signature is encrypted data that proves the document came from you. For some purposes, a simple electronic signature will be fine, but for more important documents, a secure digital signature is highly recommended. Electronically signing documents offers the convenience and digital signature security options necessary to create legally binding documents with the signature capture devices.

Capturing the Digital Signature

If you wish to add your signature to a Word, Excel document or PDF, the first step is buying a signature capture device or digital writing pad and installing the proper software that fulfills all your requirements. Sigplex provides the best signature capture devices and the compatible software for the same. The product range starts from being Non-LCD, LCD as well as A4 tablets. All our devices are USB plug and play, unless you you require serial cable, that are also available for all devices.

  • Plug the Signature Device or digital writing pad into the USB socket on your Desktop or laptop (OS – Windows). All our devices are compatible for signing on Word, Excel and PDF document.
  • We have free software to sign on MS-Office. The software allows you to save the signature with timestamp in an image format and upload it in your document or directly sign on the Word document.
  • We have many paid software, and our recommended software with get encrypted signature for legal documents will be SignoSign/2. It PDF creator that allows you add new text fields as well as add any number of signature fields in the document.
  • After you have plugged in and installed the desired software in your desktop or laptop, you are ready to sign on your document.

As technology improves and more industries move to sophisticated digital and mobile methodology, the use of physical paper documents continues to diminish. Several advantages exist for industries and organisations that employ the digital signature-capturing technology.

Digital Signature 2019 Trends

The global digital signature market has been growing consistently over the past few years and is expected to grow even further. The ability to sign documents electronically is no longer seen as a mere contrivance anymore. The worldwide use of digital signatures has grown at a intense rate.  The increasing use of digital signatures and signature capture devices to eliminate fraud, promote technological innovations and enhanced data integrity, scalability, and reliability are driving this market growth.One should have the ability to electronically sign documents on your desktop, mobile device, and even when offline. By letting users sign digitally from virtually anywhere, users get their documents signed in under 30 seconds by their customers, partners, and employees. It is a time and cost saver solution that allows one to close several contracts simultaneously, regardless of the device or location.

Digital Signature Trends 2019

Get complete inside details from Sigplex

    • A High Security Solution
    • Cutting edge e-signature solution
    • Cost effectiveness compared to the traditional pen and paper method
    • How can Sigplex help you?

A High Security Solution

As the incidents of fraud and data breaches torment today’s digital businesses; the enterprises are looking to more advanced authentication and encryption options to validate the identity of participants in a digital transaction.

So these days the digital signature platform has to be compliant with the necessary security measures. With a proper digital signature provider, one gets absolute control over the e-signature workflow and document tracking. Check whether it includes an audit trail and password protected e-signing.

Cost effectiveness compared to the traditional pen and paper method

Digital signatures also have long been acknowledged as both legally binding and court admissible, providing stronger evidence and reducing the risk of legal disputes. So it is no surprise that enterprises across all sectors are switching from traditional paperwork to e-signing platforms.

The problem with physical documents is that having to redo just one signature can cost a company the same price as printing out an entire new document. An e-signature solution fixes errors faster and at a lower price. The concept of a digital signature and digital writing pad is not something really new or unusual. On the contrary, nowadays, this is a common tool for document management and processing. That is the reason it very cost effective to pay for digital signature capture devices once off and reduce the recurring stationary expenses.

Cutting edge e-signature solution

Sigplex provide all organisations with the expertise to sell, manage, integrate, plan, and implement digital signature solutions for customers within the UK. Sigplex aims to bring a new definition of signature on personal, official or legal documents in an electronic format. We offer products with high quality standards and requirements at all times and further, help our customers deciding the e-signature software and hardware, best suiting your business.

LCD Signature Pad Sigma with Backlight Impresses with Specs and Prices

The electronic signature capture device named Sigma by signotec is being marketed as the brother of popular digital signature pads Omega. This LCD signature pad with backlight is a German-made device. The design is compact with 160x120x10mm ratio, which makes the device quite easy to carry. As it is a signature pad, the most vital aspect is to score in terms of the active signing area and this digital signature solution impresses with 100x500mm measurement of the same.The display is of 4 inches and it can showcase any graphic up to 320×160 pixel. Text display comes with unlimited fonts and sizes whereas the navigation feature is easy with scroll functions, active buttons and unlimited screens.

Signature Pad Sigma with Backlight
LCD Signature Pad Sigma with Backlight belongs to such e signature pad that provide USB connectivity without any requirement of installation. If the pen is not working for some reasons, then it can be easily replaced as well. In addition, the scratch resistant surface of the sensor adds up to the utility factor of this electronic signature capture device.If the above specifications seem to be impressive then you can opt for LCD Signature Pad Sigma with Backlight among many other available esignature devices.

LCD Signature Pad Sigma without Backlight – Apt for Capturing Signatures

LCD Signature Pad Sigma without backlight is not different with the one that comes with backlight in terms of specifications. This is a bit cheaper because of the no backlight aspect. This is regarded and a little brother of one of the renowned e signature pads, Omega. Those who have used the digital signature pad claim that Sigma has unbeatable ratio of price and performance. Due to the compact design with 160x120x10mm dimensions, the device is apt capturing signatures on the go.

Signature Pad Sigma without backlight

Signature Pad Sigma

Signotec not only developed this digital signature solution but also developed compatible drivers, electronics, firmware and applications. All these factors make the usage smooth.

The sensor of Sigma with its robust surface allows capturing signature for many years, which is an advantage among many digital signature devices. Many people, while putting their signature, unintentionally touches the surface of the pad with the heel of their hand. LCD Signature Pad Sigma eliminates such malfunctioning possibility as the signatures can be placed by using only a pen.

The display of text and graphics is fantastic with 320×160 pixels resolution. In addition to that, the users can be informed about the device’s status with its dual lamps that are programmable freely.

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